Field Trip Pre-Visit Guide - Kentucky Science Center
Kentucky Science Center is open 7 days a week, 9:30 am-5 pm. Advance tickets are recommended. Masks are required for all guests age 2 and over.

Field Trip Pre-Visit Guide

Field Trip Pre-Visit Guide

Are you planning a visit to Kentucky Science Center? Our Pre-Visit Guide will help you prepare. If you have questions, please contact our Reservation and Logistics Coordinator at megan.grodey@louisvilleky.gov or at 502-560-7166.

Recommended time frame for visits is 10AM – 2PM on weekdays:

Example Schedule

Safety

All guests must take a COVID-19 pre-screening before entering the building.

  • All guests ages 2 and over are required to wear masks while at Kentucky Science Center. Masks must:
    • be made with at least two layers of breathable material
    • fully cover the nose and mouth
    • fit snugly but comfortably against the side of the face
  • ADA accommodations will be made for guests who cannot wear face masks due to a health exemption. If you have a health issue that places you in an exempt class, you may wear a full-face shield without a face mask. If you cannot wear a full-face shield, you should not visit Kentucky Science Center at this time. If you need assistance making other accommodations, please call 502-560-7128.
  • KSC Staff will always be wearing masks while with guests and campers.
  • Additional hand sanitizer stations were added throughout the building. Please use them and remember to wash your hands frequently.
  • We have added more cleaning capacity and you will see our cleaning carts and staff members wiping down high-touch surfaces often.
  • Some exhibit components will be completely changed out every day to ensure complete decontamination.

Before You Arrive

  • Schedule a preview planning visit! Once you’ve booked, you’re invited to visit the Science Center to plan your field trip. Simply call ahead to 502-560-7166 to schedule.
  • Make sure you’ve paid. Payment is due three weeks before your visit. Without payment, we are unable to hold any spaces at Kentucky Science Center.
  • Well-prepared chaperones are key to a successful visit! Provide your chaperones with a link to this page so they can prepare themselves. A Chaperone’s Guide will also be provided to each chaperone on your arrival to Kentucky Science Center.
  • Assign chaperones and students to groups (a max of 10 students per chaperone.) Your chaperones should know who they’re in charge of, and students should know who oversees them. Chaperones should have copies of their students’ names.
  • Go over the schedule and map with chaperones in advance.
  • There is no storage for coats. Please encourage students to leave them on the bus.
  • Kentucky Science Center memberships may not be used in conjunction with school field trips. Chaperones will receive a reduced rate through the school group booking process. If they arrive day of without having pre-paid, they will be charged full price.

When You Arrive

  • There is a loading/unloading zone in front of our Main Street entrance. Bus parking is available on tenth and eleventh streets.
  • When your bus arrives, a Kentucky Science Center Educator will greet the lead field trip teacher, provide chaperone stickers and scavenger hunt sheets (if requested) and direct the lead field trip teacher to the front desk to check in.
  • While the lead field trip teacher checks in, a Kentucky Science Center Educator will board your bus to greet your students. This Educator will remind your students to:
    • Stay with their adult chaperone
    • Walk, and not run, during the visit
    • Use the stairs during their visit, reserving elevators for those who absolutely need them
  • Lunch bins will also be provided for any group that has reserved the lunchroom. Drop lunch bags, boxes, or coolers in these bins as your group enters the building. Science Center staff will store these bins until your lunchroom reservation and take them to the lunchroom for you.

Where to Go

  • First Floor (Science In Play): Science in Play is our early childhood gallery, reserved for groups that have students in the 2nd grade (8-years-old) and younger. 
  • Second Floor (World Around Us; World We Create; Discovery Gallery; MakerPlace): Groups are welcome to explore the second floor at any time.
  • Third Floor (Uniquely Human and Theater): If your group is scheduled to see a film, the entrance to the theater is found on the south-eastern part of the third floor (the corner of the building closest to Main Street and Subway). Groups are welcome to explore the Uniquely Human gallery at any time.

“Where Can I Find…?”

  • First aid: the ticket desk on the first floor. We are able to supply Band-Aids and ice packs.
  • Restrooms: located in the eastern and western wings of every floor.
  • Theater entrance: south-eastern part of the third floor (our building faces south). There are stairs and an express elevator leading straight to the theater lobby. Running late? Use the express elevator to enter from the fourth floor.
  • Lobby/Atrium: our first-floor entrance and the home of Be-In-A-Bubble.
  • Lunchroom: located in our lower level. Groups with a lunchroom reservation may gather near the Be-In-A-Bubble on the first floor, and our Visitors Services team will greet your group to lead you to the lunchroom.
  • Gift Shop: first floor lobby, near the entrance.

Classes and Labs

Talk to the Reservations and Logistics Coordinator via email at megan.grodey@louisvilleky.gov or by calling 502-560-7166 to help plan programs to fit your needs.

  • Meet in the lobby for your class or lab, and Educators will greet your group. If you have more than one class or lab happening at the same time, please split up your group according to your schedule.
  • If your chaperones are present for a class or lab, encourage them to think right along-side the students. We believe in strong parent/caregiver engagement as a pillar to school success.

Lunch

Lunchroom reservations (25-minutes) can be made at the time of booking for $.50 per person. Groups with a lunchroom reservation may gather near the Be-In-A-Bubble on the first floor, and our Visitors Services team will greet your group to lead you to the lunchroom.

  • Label your lunches.
  • There will be a 50-student max capacity during lunch. 
  • We are unable to refrigerate or microwave lunches.
  • Lunch bins will be provided for your group. It’s a good idea to assign students or adults to carry lunches to your lunch bin when you arrive and to pick up lunch bags and totes before you depart.
  • If you prefer, boxed lunches can be ordered from Subway. Contact our Reservations and Logistics Coordinator via email at megan.grodey@louisvilleky.gov or at 502-560-7166 at for the appropriate form.